SITZMARKERS BOARD OF DIRECTORS POSITION RESPONSIBILITIES

Approved March 2024; Effective Date 04/17/2024

PRESIDENT

  • See description in the Bylaws

VICE PRESIDENT

  • See description in Bylaws

SECRETARY

  • See description in Bylaws

TREASURER

  • See description in Bylaws

DIRECTOR RESPONSIBLE FOR MEMBERSHIP

  • Maintain detailed membership records to include a current roster.
  • Ensure that all members’ application information is protected.
  • Initiate efforts to recruit new members.
  • Accept, process, and collect dues in conjunction with the Treasurer for new and renewal applications.
  • Report membership status every other month to the Board.
  • Maintain Email list of all members as they sign up and share with the Marketing Director and any other person responsible for email communications as updates are made.

DIRECTOR RESPONSIBLE FOR SKI TRIPS

  • Propose ski trip destinations and dates to the Board for review and approval by the June Board meeting.
  • Designate Ski Trip Leader(s) for specific trip(s) with Board concurrence.
  • Plan, organize, and coordinate all Club sponsored ski trips which includes lodging, compiling roommate configurations, meals, lift tickets, and transportation. Maintain communications with ski trip participants; including collection of payments.
  • Summarize and submit trip payments for deposit to the Treasurer.
  • Coordinate contractual obligations with the Treasurer, keeping the President advised of such obligations while serving as designee.
  • Present to the Board expected total and per skier costs for each trip by the August Board meeting. Keep the Board informed of changes in plans and or costs and how changes affect the costs of the trip and/or impact on the financial results.
  • Prepare final ski trip financial reports for the Board.
  • Coordinate trips with other ski clubs as appropriate.
  • Develop and maintain a separate email communications list (using a Sitzmarker-established email address) consisting of past and current ski trip participants, including those from other clubs or nonmembers.

DIRECTOR RESPONSIBLE FOR MARKETING

  • Ensure that upcoming club events and ski trips are publicized in social media.
  • Make recommendations on the use of social media and other marketing opportunities to the Board.
  • E-mail members information and activity announcements as requested by the Board and ensure a back-up person is available.
  • Ensure that the members’ e-mail lists are kept confidential.
  • Periodic reconciliation of email distribution list with the current membership list provided by the Board Member Responsible for Membership.

DIRECTOR RESPONSIBLE FOR SOCIAL EVENTS

  • Plan and conduct approximately one social function or special event each month and coordinate notification to membership of upcoming events.
  • Arrange for location of events and coordinate with host or business, including set up and clean up.
  • Request prior approval from the Board for each event expenditure.

MISCELLANEOUS

In addition to the above duties, each Board member is responsible to:

  • Delegate responsibility to assistants and/or committees when appropriate.
  • Participate in the “Greeting Committee” (greet new members and introduce them to others).
  • Make announcements at meetings or gatherings when appropriate.
  • Protect membership information.
  • Perform all Board Responsibilities in the best interests of the Sitzmarkers Ski Club.
  • Arrange for another Board member to perform their duties in their absence such as making reports at Board meetings and voting proxies at meetings.